Hooray! So you’ve had a busy month but now you are wondering how to upgrade your key system to be able to keep up with the increased work load? If you think you're willing to meet each staff and contractor before and after their every job, we won't judge you. But we just want to let you know that there is a high quality key property access solution through the use of an electronic key box that KeyNest can do which could make your life a lot easier.

Now the question is, would having an electronic key box be worth your money? How secure would your range of keys be? Would key security on your property be compromised? Is it really safe?

KeyNest is here to not only provide a property access solution but to make it more efficient for your tenants, secure your property access and sustainable for any estate agent or property manager through the use of KeyNest Lockers which is a modern solution designed to simplify access of keys. And aren't efficiency, security and sustainability worth an investment?

In this article, we’ll explore the benefits, functionality, cost, and alternatives to help you decide the benefits of having KeyNest Locker is worth your money.

Benefits Of Electronic Key Cabinets For Key Storage

The problem is managing properties requires flexibility and secure key handling when it comes to collecting keys. This can inevitably be a logistical security key nightmare. Not only having high security when it comes to property access should be the priority of any estate agent and property manager but a safe key secure storage where things can be done through the use of an electronic lock on a key safe.

It is the reason why KeyNest's Lockers will bring estate agents and property managers advantages making them an attractive option through these facts:

24/7 Access for Staff

This will allow your tenants or staff to retrieve their keys at any time of the day and helps you as a property manager or an estate agent manage keys without being disrupted on your personal lives having fun. No more late-night calls or frantic messages about check-in instructions.
Secure Key Storage

Keys are securely stored in a KeyNest Locker and not just any ordinary key lockbox or high security key safes on a padlock which requires many keys for that matter. This makes your property keys accessible only to authorised users through a digital combination lock for your tenants to find the right key. Your booked staff will receive a unique code and access method, eliminating any risk of unauthorised access.
Streamlined Key Management

If you manage multiple properties, your most probable fear is handing a key to a different property that is half way across the country, or worse, handing out a wrong key to a property you manage. This is caused by a high key turnover of the properties you are managing and luckily, KeyNest Lockers ensures storage for keys a versatile solution so you always know where your sets of keys are, monitor key location on who has them or will have accessed to them, and when they were returned or taken from the KeyNest Locker.
Easy Integration

KeyNest will work seamlessly with you as a block manager allowing you to automate key access for each booking for added security especially if you have a high volume of keys. Such integration of sending you notifications and updates on the status of your keys to your staffs and tenants, to you as a property manager, and to the property managing system ensures only authorised personnel can and will have sole access to the keys for your property and that you are notified on whose fingers are on your keys for security needs which will reduce the risk of lost keys.

5. Save Time and Effort

KeyNest's priority for you is to focus on providing an exceptional guest experience rather than worrying about logistics to easily access keys for your tenants and how to improve security on your property access. The KeyNest locker simplifies life for property managers and block management companies.

Benefits of Electronic Key Cabinet for Secure Key Storage

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How Do They Work?

KeyNest's Electronic Key Cabinets combine physical hardware with clever software to deliver a seamless user experience. Having over 10 million staff and tenants collect keys from our extensive public network of over 5,000 KeyNest Lockers available in 15 countries, you can forget all key-related issues using KeyNest Lockers which is efficient and cost-effective.

All key storage cabinets are designed to be placed inside of any retail store services safe guarding the key lockers with a personnel or can be wall mounted outside of their door both can be done through an adjustable hook.

The important question is, how would you be dropping your keys and have your staff collect them on a KeyNest Locker? Here is the step-by-step guide:

Once you have booked your drop-off code of your key on the KeyNest system, you will be informed to proceed to the KeyNest Locker with your 6 digit drop-off code or a key fob.
Once you are in the locker, you can either type in the 6 digit drop-off code or scan the key fob on its digital touch screen monitor.
Once you have typed in your 6 digit drop-off code or scan the key fob, a small key cabinet door of the KeyNest Locker will open where you can place your key and close the small key cabinet door and wait for your guest to collect the key.
Once you have a staff or tenant booked on your property, they will receive the 6 digit collection code and instructions on the location of KeyNest Locker.
They will type the 6 digit collection code on the KeyNest Locker's digital touch screen monitor or use their unique staff pin code to select which keys they want to collect from the locker for the right key cabinet to open.
The locker's small key cabinet door will open and they can now collect the key to your property that they booked.
Once your tenants and staff are done with their job, they proceed to the same location of the KeyNest locker, input the 6 digit drop-off code to the locker's digital touch screen monitor and a small key cabinet door will open where they can drop the keys and it will notify on your end when they were dropped.

Know more about KeyNest's Private Lockers

What Is The Cost Of An KeyNest Locker?

For all property managers and estate agents managing multiple units, the KeyNest Locker will offer a sustainable, secure and efficient solution for any key control system management. But the real wonder is, is it still really worth your money and what do you get for such a fancy digital key lock box? Let’s break it down.

The KeyNest Locker comes in various sizes, the most common systems provide 39 key slots programmed to offer a wide range of solutions in managing access to your property and require strict control for your keys and assets through the use of security key cabinets. Here's the pricing for the locker:

Locker Cost:

L Locker - £ 1,499
S Locker - £ 1,099
M Locker - £ 1,299
L Lockers + 1 Extension - £ 2,598
L Lockers + 3 Extension - £ 4,596
L Lockers + 6 Extension - £ 8,093
Software Subscription:
L Locker - £ 99 per month
S Locker - £ 99 per month
M Locker - £ 99 per month
L Lockers + 1 Extension - £ 99 + £ 50/extension per month
L Lockers + 3 Extension - £ 99 + £ 50/extension per month
L Lockers + 6 Extension - £ 99 + £ 50/extension per month

(All prices are exclusive of VAT, shipping, and packaging.)

Want To Know More About KeyNest Lockers?

What’s Included In The KeyNest Locker Package?

PMS Integration for Automated Instructions

The KeyNest Locker can perfectly integrate to your Property Management System (PMS). Meaning, your staff can and will receive automated instructions to when and where to collect their keys giving no manual messaging needed on your end!
Time-Restricted Codes for Enhanced Security
Your tenant will be provided with unique, time-restricted codes to access your keys for the property you manage and which they will rent for a couple of days and hopefully not forever. This feature minimises unauthorised access of key usage ensuring your property keys are picked up only when scheduled for guest booking and cleaning.

3. 24/7 Support for Complete Peace of Mind

Multilingual customer support is included ensuring you'll never be alone with technical issues or guest queries should there be any.

4. Access Link for Staff and Customers

You as a property manager together with your tenants can access a unique link to precisely know where your keys are located and when they’re available for collection or when they are dropped off.

5. Installation and Setup Assistance

KeyNest will provide support assistance while the KeyNest Locker is being installed and setup so you can get started without having any trouble.

6. Real-Time Key Tracking Audit Trail

All key movements are tracked in real-time on who has access to keys on your property offering complete transparency and control at any given moment.

Why Invest In A KeyNest Locker?

The KeyNest Locker offers sustainability through:

Efficiency: Save time by electronically automating key handing.
Security: Ensures keys are only accessible to you, your tenants and cleaners.
Convenience: Offers your staff self-service option to pick up your key any time of the day.

Long-term savings on logistics, time, and guest satisfaction make KeyNest Lockers a formidable choice for you as a property manager or block management company.

Is A KeyNest Locker Right For You?

If you have multiple properties in the hospitality, commercial and industrial sector running on a busy rental scale, the KeyNest Locker is the perfect solution to optimise your key access system for all your properties.

Features like PMS integration, real-time tracking, and 24/7 support makes the KeyNest Locker a comprehensive tool designed to simplify access to property management while enhancing security requirements.

So if you're ready to take the stress out on your property key exchanges for you and your tenants? The KeyNest Locker might just be the need for you.

Alternative Solutions With Clever Software And Fobs

Luckily, KeyNest has 2 alternative solutions that offer almost the same benefits if you're not ready to commit to a KeyNest Locker.

Use of KeyNest Points

If you are a property manager or a stay agent managing just 1-3 or just a quite few properties, then having a KeyNest Locker might seem a little too much on your end. KeyNest Point can be a viable solution in managing properties of less than 10 and still having an efficient key management system as it is cost effective, sustainable and secure as it has personnel safekeeping key when you drop and your tenants collect them.

Most KeyNest Points are open 24/7! This means that access to your property by your tenants who are booked gives a marketing advantage to your listings that they can check-in any time of the day by collecting the keys for your property to a nearby 24/7 KeyNest Point.

Want To Know More About KeyNest Points?

Use of KeyNest Cloud Software

The use of a key management software such as the KeyNest Cloud Software is another effective solution that provides digital logs and real-time notifications without requiring an electronic cabinet. You as a property manager will have a bird's-eye view of every key movement both collected and dropped off.

This is ideal for keys that are in your office and your preference of controlling your keys entirely. If you also manage few properties and you keep your keys right next to your, this could be a viable options compared to a KeyNest Locker as it won’t require high-upfront cost.

How Does KeyNest Cloud Software Improve Key Management?

Weighing The Pros And Cons

While having these 2 alternatives are quite affordable, both may lack the robust security and automation features of electronic key cabinets. We encourage you to consider your organisation’s needs carefully so you can decide which option is better. Don’t hesitate to reach out if you have any questions on which solution is right for you.

Neil Beltran 21 November 2024

Electronic Key Cabinets: Are They Worth The Investment?