5 Best Key Safe Alternative For Airbnb Remote Check-Ins

As an Airbnb host, providing a seamless and secure check-in experience is essential for guest satisfaction. Key safes have traditionally been a go-to solution, but they may not be the most secure or convenient option as there are specific police preferred key safes that are required in safeguarding your keys by law. Fortunately, technological advancements and creative solutions now offer alternatives that are more secure, user-friendly, and efficient.

From smart locks, key boxes to digital key-sharing services, these alternatives help you elevate the check-in process, reduce operational stress, enhance independent security and enhance guest experiences. Choosing the right solution depends on factors such as property type, budget and your guests' preferences. Some solutions can even be managed remotely giving you peace of mind and flexibility.

Furthermore, adopting smart technologies can increase your property’s appeal and security standards especially among tech-savvy travelers. In this guide, we’ll explore five reliable alternatives to key safes and how they can improve your hosting experience. Read on to find out the best options and how to implement them.

1. KeyNest: A Secure And Convenient Solution For Airbnb Properties

KeyNest is an ideal key management solution for Airbnb hosts who need secure and reliable options for remote check-ins. One of the standout features of KeyNest is the KeyNest Locker, a secure, automated storage system designed for seamless key handovers. These lockers are located at strategic partner locations such as convenience stores, providing 24/7 access for hosts and guests.

The KeyNest Locker ensures that your keys are stored securely and can only be accessed with a unique collection code, adding an extra layer of security and convenience.

By using KeyNest Lockers, Airbnb hosts can enjoy peace of mind, knowing that their keys are safe and easily accessible without needing to be on-site for guest arrival. This solution is perfect for busy hosts or those managing multiple properties.

Key benefits of using KeyNest Locker:

• Secure key storage: Reinforced, tamper-proof and secure by design lockers to protect your keys with police preferred specification that can withstand a physical attack.

• 24/7 availability: Guests can collect keys anytime at select locker locations.

• Automated access: Unique collection codes ensure secure and authorized key retrieval.

• Integration with Airbnb: Sync guest details and track key handovers seamlessly.

• Flexible check-ins: Ideal for hosts with unpredictable schedules or multiple properties.

2. Digital Key Safe & Key-Sharing Platforms

Digital key-sharing platforms provide a secure and convenient way to grant access to guests without requiring a physical handover. These services typically use Bluetooth or Wi-Fi technology to allow smartphone access to the property. Platforms such as KeyNest enable hosts to track key collections and manage access remotely.

The flexibility of digital key safe for Airbnb and key-sharing systems makes them ideal for both single-property hosts and professional property managers. Additionally, they provide detailed activity logs giving you valuable insights into guest arrivals. Guests also appreciate the simplicity and modern approach to key management other than using a key safe alone.

Key benefits of digital key safe & key-sharing platforms:

• Remote electronic key management: Issue access to property without being physically present.

• Activity tracking: Monitor key collection and usage of guests and cleaners.

• Enhanced safe key security: Encrypted access for added protection on your holiday let.

• Convenience: Seamless check-in process for guests.

• Eco-friendly: Reduces the need for duplicate physical keys.

3. Concierge & Key Lockbox Exchange Services

Concierge and key exchange services provide a premium solution for hosts who want to offer personalized guest experiences that are safe and secure. These services handle key handovers on your behalf, ensuring guests receive a warm welcome upon arrival. Companies like KeyNest partner with local stores or service providers to securely manage key exchanges.

This solution is particularly useful for hosts who are frequently unavailable or live far from their properties. Guests appreciate the human touch and the opportunity to ask questions during check-in. For hosts, it means less stress and more time to focus on other aspects of their business.

Why consider concierge and key exchange services:

• Professional key handover: Guests receive keys securely and promptly.

• Convenience: Reduces the need for host involvement.

• Flexibility: Available even outside regular hours.

• Personalized service: Enhances guest satisfaction and a much more secure key safe.

• Secure storage: Keys are kept in a safe location until collection.

4. Smart Lock Keyless Entry Pads

Keyless entry pads are a reliable alternative to traditional key safes for property management home access to your holiday let. They allow guests to access the property by entering a unique code on a keypad. This method eliminates the need for physical keys and reduces the risk of lost or duplicated keys which works to improve home security. Hosts can change codes between guests enhancing security and control.

Keyless entry pads are also easy to install and maintain, making them a cost-effective solution without the need of security experts during guest check-ins and check-outs. With weather-resistant designs, they are suitable for both indoor and outdoor installations. Their simplicity and reliability make them a popular choice among Airbnb hosts.

Key advantages of keyless entry pads:

• Secure access: Unique codes for each guest.

• Easy installation: Minimal technical expertise required.

• Cost-effective: Affordable alternative to smart locks.

• Weather-resistant: Suitable for outdoor use.

• Hassle-free operation: Simple for both hosts and guests.

5. Mobile App-Based Access Systems For Self Check-In

Mobile app-based access systems leverage smartphone technology to provide secure and convenient entry to properties. Guests simply download an app and use it to unlock the door via Bluetooth or Wi-Fi. These systems often integrate with smart home technologies, allowing hosts to control lighting, temperature, and other amenities remotely.

Mobile app-based access systems are ideal for tech-savvy hosts and guests who value innovation. They also offer advanced security features such as temporary access codes and usage logs.

Why mobile app-based access systems are worth considering:

• Seamless access: Guests use their smartphones to unlock doors.

• Remote control: Manage access and home features from anywhere.

• Integration: Connect with smart home devices for enhanced experiences.

• Security: Temporary access codes and encrypted technology.

• User-friendly: Intuitive interface for both hosts and guests.

Elevate Check-in With Modern Solutions Other Than Key Safe Box

Providing a secure and seamless check-in experience is essential for Airbnb hosts in 2025. Traditional key safes are becoming outdated as more advanced and user-friendly alternatives emerge. By exploring solutions such as KeyNest, digital key-sharing platforms, and mobile app-based access systems, hosts can elevate guest experiences and streamline their operations.

These modern tools not only enhance security but also provide valuable convenience for both hosts and guests. Adopting these technologies can set your property apart and attract tech-savvy travelers. Additionally, reducing the need for physical key exchanges saves time and minimizes operational hassles. Remember to choose a solution that aligns with your property type and hosting needs.

By investing in these alternatives, you can build a reputation as a reliable and forward-thinking host. Start exploring your options today and take your Airbnb hosting to the next level.

About Us

KeyNest offers you a convenient service for storing and exchanging your property keys. You can drop off a key at any of the 7,000+ locations in our network, so there’s one such Point located next to your property. 

Guests, cleaners or contractors can then collect the key securely from a KeyNest Point or KeyNest Locker  which is usually open 24/7. You'll be notified each time the key is picked up or returned, and you can even customize check-in and check-out times. By leveraging technology and a global network of locations, KeyNest continues to redefine property management, offering solutions tailored to meet the evolving needs of the rental market..

KeyNest has an ever-expanding global network of locations located just minutes from your property. To find out more you can contact us.  

Neil Beltran 28 January 2025